Office Assistant - East London

Location
London
Salary
£20000 - £22000 per annum
Posted
05 Sep 2016
Closes
03 Oct 2016
Ref
4567
Contact
Niamh Hull
Sector
Sportswear
Job Type
Permanent
Level
Assistant
A luxury sports retailer has recently created a new role to provide both administrative and general office support at the Head Office based in East London.

To apply for this role you should have previous experience providing administrative support in a busy office environment.
You will be efficient with the ability to work on detailed tasks with consistency and care.

Key Responsibilities

*Providing general clerical and administrative support.
*Scheduling appointments, organizing meetings, maintaining appointment diaries either electronically or manually.
*Providing support to staff with booking travel arrangements in accordance with Company procedures and within agreed budgets.
*Supporting the General Counsel with maintaining an up to date legal data room by uploading key documents.
*Supporting the archiving of company documents and garments in an organised way.
*Updating the London office H&S check records in relation to fire alarm testing, checking evacuation routes and equipment checks.
*Maintaining exact and complete sign-out/sign-in procedures for visitors.
*Answering the telephone, directing and screening calls, taking and relaying messages as required.
*Greeting visitors, assisting with queries and directing individuals to the correct destination.
*Preparation of refreshments/light lunches for visitors and Company meetings/events
*Receiving and sorting mail/deliveries and arranging collections.
*Liaising with the London landlord to arrange security passes and to communicate facilities issues.
*Ensuring that London office is equipped with required office supplies as appropriate and within the established budget.
*Supporting key company events as required such as sales conference, trade shows and sample sales.


Desired Skills and Experience

The suitable candidates for this role will be someone with a good standard of education including Maths and English.
Good working knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook is important and some experience of using database systems would be beneficial.
This role may require some non-standard working hours supporting key Company events.

You should have prior experience within customer service and reception work
You should be a strong team player

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