Personal Assistant

London (Central), London (Greater)
£22-25k + benefits
17 Oct 2016
14 Nov 2016
Luxury, Womenswear
Job Type

As Personal Assistant for this edgy luxury fashion brand you'll be supporting one of the owners/creative director with diary management, day-to-day administration including data management and international travel arrangements. The role will suit a proactive individual with at least 2-3 years’ PA experience for a fashion brand this is essential!

The ideal candidate will thrive in a fashion/music inspired environment working with creatives demonstrating an aptitude for organisation, prioritisation and completing tasks.

Main responsibilities

  • Diary management; organize and maintain the creative director’s diary and send a diary summary of the next day’s activities at the end of each day.
  • Maintain office systems, including data management and filing.
  • Arranging international travel including visas and accommodation.
  • Prepare meeting rooms before important meetings.
  • Manage the info@ email account; filter emails, highlight urgent correspondence and print attachments while always double checking all information (VIP).
  • Responsible for screening phone calls, enquiries and requests for the creative director, and handling them when appropriate.
  • Manage the client database and collect information for special send outs such as contact details and address info.
  • Responsible for all special send outs including birthday cards, gifts, etc.


  • Act as the main Customer Service Representative for the brand.
  • Send weekly updates of online sales stats to the team.
  • Liaise with the Website & Content Manager regarding sales and events.

PR & Marketing Support

  • Responsible for the organization of all samples and PR requests.
  • Responsible for delivering all PR related materials to PR agency for seasonal sales campaign, (work alongside Starworks brand development agency).
  • Responsible for all packaging materials, (boxes, hangers, garment bags, tissue paper).
  • Carry out background research for special projects, (brand information, competitor research) and present findings as requested by the owners.

Essential Skills

  • PA with at least 2-3 years’ experience working for a fashion brand.
  • Comfortable working in a relaxed fashion/music inspired environment.
  • Excellent communication skills, both written and verbal.
  • Highly organised with the ability to multi-task and prioritise.
  • Positive and conscientious with a mature attitude.
  • Discrete and trustworthy.
  • Confident to work autonomously and skilled in juggling responsibilities.
  • Flexible and resourceful – proactive in solving problems as they arise.
  • Proficient in Excel and Microsoft Word.

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