Administration Assistant

Location
London (Central), London (Greater)
Salary
£18-22k + benefits
Posted
20 Feb 2017
Closes
20 Mar 2017
Ref
FH2016-2163
Sector
Womenswear
Job Type
Permanent
Level
Assistant

As Administration Assistant you will be responsible for supporting a small team with day to day administration, liaising with domestic and international clients and candidates to coordinate and prioritise activity and update social media. As a bijou head hunting consultancy, we have carved a strong niche in the fashion sector working with emerging brands and global names. If you are a people person with an eye for accuracy, aptitude for research and strong administration skills we’d love to hear from you.

Main responsibilities

Administration

  • Effective diary management ensuring all information is accurately recorded on the iCIMS talent management system and integrated with Outlook.
  • Liaise proactively with candidates and clients maintaining a friendly professional experience.
  • Candidate research collating longlists and shortlists, preparing and sending mailouts.
  • Track, manage, prepare and post ads for new positions on iCIMS and online websites.
  • Coordinate client and candidate meetings following up as required.
  • Answer incoming calls and direct or handle accordingly.
  • Meet, greet and book in visitors on the WeWork portal.
  • General administration including proof reading, updating job descriptions, email correspondence and preparation of artwork using PowerPoint/Adobe Acrobat for design based candidates.
  • Preparation of candidate reports and interview confirmations. 
  • Record, update and maintain data on the iCIMS talent management system and Excel trackers.
  • Research and arrange accommodation for business travel as required.
  • Assistance with credit control, invoicing and temps.
  • Organise tickets for trade fairs and events.
  • Assistance with project work.

Social Media

  • Updating of the Fashion Heaven blog including reaching out to guest bloggers.
  • Manage and collate information for marketing campaigns, researching and proposing themes and layouts.
  • Sourcing suitable images for social media use.
  • Updating social media sites including Twitter, Facebook, Instagram and LinkedIn.

Essential Skills

  • Administration Assistant with a minimum of 1-2 years’ office experience.
  • Excellent written and verbal communication skills.
  • High degree of accuracy and attention to detail.
  • Working knowledge of social networking sites Instagram, Facebook, LinkedIn and Twitter.
  • Ability to work effectively under pressure and handle changing priorities.
  • Fast learner and a proactive individual who anticipates requirements.
  • Proficiency in MS Word and PowerPoint, proficiency in Excel and Adobe Acrobat.
  • Excellent organisation and time management skills.