Executive & Marketing Assistant

London (Central), London (Greater)
c£22k + benefits
20 Dec 2016
17 Jan 2017
Job Type

As Executive & Marketing Assistant to the Director you will be responsible for day-to-day administration and social media for this bijou head hunting consultancy, which has carved a strong niche in the fashion sector working with global labels from mid-market through to luxury brands.

The ideal candidate will have a passion for accuracy, administration, online marketing and research with a polished and well-spoken telephone manner capable of liaising with domestic and international clients and candidates to coordinate and prioritise activity.

Main responsibilities


  • Effective diary management ensuring all information is accurately recorded on the iCIMS talent management system and integrated with Outlook.
  • Liaise proactively with candidates and clients maintaining a first-class friendly professional experience.
  • Candidate research collating longlists and shortlists, preparing and sending mailouts.
  • Track, manage, prepare and post ads for new positions on iCIMS and online websites.
  • Coordinate client and candidate meetings following up as required.
  • Answer all incoming calls and direct or handle accordingly.
  • Meet, greet and book in visitors on the WeWork portal.
  • General administration including CV formatting, proof reading, updating job descriptions, email correspondence and preparation of artwork using PowerPoint/Adobe Acrobat for design based candidates.
  • Preparation of candidate reports and interview confirmations ensuring a high level of accuracy and excellent spelling and grammar. 
  • Record, update and maintain data on the iCIMS talent management system and Excel trackers.
  • Research and arrange accommodation for business travel as required.
  • Assistance with credit control, invoicing and temps.
  • Organise tickets for trade fairs and events.
  • Assistance with project work.

Social Media

  • Updating of the Fashion Heaven blog including reaching out to guest bloggers.
  • Manage and collate information for marketing campaigns, proactively researching and proposing themes and layouts.
  • Sourcing suitable images for social media use.
  • Updating social media sites including Twitter, Facebook, Instagram and LinkedIn.

Essential Skills

  • Executive or Administration Assistant with a minimum of 1-2 years’ office experience working in a support role for a creative company.
  • Excellent written and verbal communication skills.
  • High degree of accuracy and attention to detail.
  • Passion for administration and research.
  • Working knowledge of social networking sites Instagram, Facebook, LinkedIn and Twitter.
  • Well spoken with a professional telephone manner.
  • Ability to work effectively under pressure and handle constantly changing priorities.
  • Fast learner and a proactive individual who anticipates requirements.
  • Advanced skills in MS Word and PowerPoint, proficiency in Excel and Adobe Acrobat.
  • Excellent organisation and time management skills.
  • Confidence in liaising with global clients and candidates.
  • Ability to touch-type an advantage.