Accounts Payable & Receivable Assistant- Luxury

Location
London
Salary
£20000 - £25000 per annum
Posted
03 Oct 2018
Closes
31 Oct 2018
Ref
APASA
Contact
Sandra Anyanwu
Function
Finance
Sector
Womenswear
Job Type
Permanent
We are currently working with an amazing luxury brand based in central London who are looking for an Accounts Payable & Receivable Assistant to join their finance team. You will have the responsibility of controlling expenses by receiving, processing and reconciling invoices, and allocating payments.

Location: Central London

The Ideal Candidate
*English/French/Spanish language skills is ESSENTIAL
*Ability to work under pressure and meet tight reporting deadlines
*Strong communication and team working skills
*Ability to problem solve and work in a logical manner
*Ability to be receptive of change and manage changes in working practices
*Good attention to detail
*Competent in managing high volumes of data
*Good excel and general IT skills - ESSENTIAL
*Knowledge of JD Edwards Accounting System would also be beneficial but not essential
as undergoing systems upgrade in 2018/19 (INFOR custom built ERP)
*Knowledge of Intrastat, EC Sales and ISD Reporting would also be beneficial but not
essential

Responsibilities

Accounts Payable
*Validation of the supplier invoices in the OCR system (including assessing invoices
for VAT eligibility)
*High volume invoice processing - Coding and obtaining approval - chasing approvals
*Dealing with daily invoice queries
*Supplier statement reconciliations and queries
*Weekly/Fortnightly supplier payment runs, allocation/posting payments (BACS,
Eurozone/International Transfers in multiple currencies) to the system, sending
remittance advices
*Monthly intercompany payment runs
*Posting Direct Debits from the cashbooks
*Keeping control of un-posted items from the cashbook, contacting suppliers for
missing invoices
*Entering and posting manual intercompany invoices
*Assisting with compiling of monthly accrual reports
*Filing and other ad- hoc duties on request
*Processing Manual Expense Claims
*Managing new supplier setups/change requests
*Review of aged creditors listings



Accounts Receivable
*Reconcile the accounts receivable ledger to ensure that all payments are accounted
for and properly posted
*Actively review the age debtor report to reduce debt
*Actively liaise with debtors to collect in aged debts to reduce outstanding debt,
and assist with any invoice queries they may have
*Creating/Coding/Uploading/Posting accounts receivable invoices to the ledger
*Providing assistance to Treasury Department (when required) for confirmation of
Store Sale receipts
*Generate reports detailing accounts receivable status for

Additional Duties
*Monthly Intrastat, EC Sales and ISD Reporting and Submission (HMRC or Local Customs
Declaration of Goods)
*ADHOC duties as and when required as role will develop

Performance Indicators:
*Accuracy and transparency, attention to details
*Flexibility and proactive attitude
*Building relationships with approvers, suppliers and customers
*Aged Creditors - Payment to Settlement to targets set
*Aged Debtors - Debt over 60+days to t

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The storage & use of candidate data & CVs for recruitment processes; including sharing their employment details & CV with our client partners.
The storage of passport, residence cards or visas for compliance purposes according to UK employment law.
The storage of contact details from candidates & clients to ensure recruitment processes can be carried out and the sharing of that data should that be necessary during recruitment processes.

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