Personal Assistant - Temporary

Location
London
Salary
£18 - £22 per hour
Posted
15 Nov 2018
Closes
13 Dec 2018
Ref
RC58787B
Contact
Ruth Crook
Sector
Retail
Job Type
Temporary
Level
Secretarial
I have a role to start ASAP for a well known retailer based in Central London. This is an urgent need in the business and they require an experienced PA with multiple director level experience.

The Role:
*Extensive diary management, ensuring directors are well prepared and informed for all meetings and confidentiality is maintained at all times
*Diary management of the financial calendar, working effectively with multiple colleagues across both teams
*Supporting the organisation of Shop conferences, and other events.
*Thinking ahead to plan the diaries of three busy Directors, anticipating Director needs and understanding the outcomes when diaries are consistently fully booked
*Extensive UK and overseas travel arrangements for Directors, including the booking of flights, hotels and taxi's
*Organisation and minute taking of meetings, when required
*Monitoring, responding and distributing incoming communications (phone, email, post, etc.)
*Supporting the Director and UK CEO with Customer / Retail related activities which could include accompanying on shop visits.
*General administration including expenses, maintaining office systems, filling, etc
*Record and manage holiday requirements for Director teams

The Candidate:
*Previous experience working as a Personal Assistant to multiple Directors.
*Available immediately
*Experience gained within a busy, fast-paced office environment, such as retail.
*Experience of managing diaries which are consistently fully booked with demonstrated experience of anticipating the Director needs and diary outcomes
*Experience of booking UK and overseas travel
*Demonstrable experience of successfully managing multiple, competing priorities within tight timeframes
*Confident and professional with good attention to detail
*Proactivity with excellent organisational, time management and planning skills
*Resilience and flexible when working under pressure



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