Executive PA to CEO

Location
London (Greater)
Salary
c£50,000
Posted
14 Mar 2019
Closes
11 Apr 2019
Ref
DG01
Job Type
Permanent

This role is an exciting, challenging and rewarding job in a highly renowned international fashion company. The successful candidate will be the CEO’s right-hand person; they should be comfortable taking on a mixture of personal and professional work, someone composed, determined and confident.  The role is an approximate split of 50% Business related and 50% Personal.

Summary of Key Tasks

Provide administrative and secretarial support;

Manage the CEO’s complex diary to ensure effective time management on a business and personal level;

Manage communications with international associates daily. The post holder will be required to communicate effectively and efficiently with all levels of management both internally and externally;
 

Organise complex multi stop travel arrangements, events, board meetings, management meetings, collation of agenda’s reports and presentations;

Filter all incoming correspondence and telephone calls;

Organise files, reports and implant effective filing system.

Ensure the Vice Chairman is in possession of all relevant papers and information in advance of meetings together with any supplementary information;

Arrange all the internal and external meetings/calls/VCs across different time zones;

Maintain a well ordered and secure system for the efficient filing and retrieval of information (including electronic filing) for all reports, briefs and correspondence;

Meet and greet all visitors for the Vice Chairman’s office and assist with any overseas visitors, book meeting rooms for the meetings, co-ordinate food supplies/orders for breakfast/lunch meetings;

Responsible for the CEO’s personal and family commitments

Overview of key requirements:

  • Extensive experience within a PA role at Senior Level
  • Degree Qualified
  • Exceptionally strong written and verbal communication skills
  • Superior organisational skills and be able to prioritise a busy workload and work

independently

 

  • Complete confidentiality
  • Excellent problem solving skills
  • Strong negotiation skills
  • This role requires someone who is tactful, super-efficient and flexible with a ‘can do’ attitude
  • Driving license and access to a vehicle are essential
  • Excellent computer skills - MS Word/Outlook/Excel/PowerPoint

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