Assistant Merchandiser

 Strategy:

• Assist the Merchandiser to ensure all account strategies are executed in line with the departmental budget
• Support the Merchandiser to communicate information effectively to all levels of the management team
• Support the Merchandiser with WSSI and cashflow submissions and ensure it is executed in line with departmental deadlines and budgets.
• Assist the Merchandiser in Trading meetings with essential business reporting and analysis

People:

• Assist in training and supporting the departmental MA where applicable.

Trade and Planning:

• Updating and maintaining the weekly sales and margin tracker, identifying any anomalies, and highlighting these to the Merchandiser.
• Managing intake through daily communication with suppliers to ensure products are despatched to the agreed ex-factory date and all correct documentation is received including packing lists, invoices and OBL’s
• Monitoring all stock intake for the relevant customer accounts and ensuring stock is processed in a timely manner and provide weekly updates to the customer accounts.
• Provide the warehousing teams with weekly/monthly/quarterly intake updates to ensure an efficient flow of stock receipt and despatch.
• Assist the Merchandiser with stock, sales, WSSI and cashflow.
• Provide the finance team with weekly supplier payment overviews to ensure alignment with cashflow plan.
• Producing size-scales and raising purchase orders (bulk and samples), barcodes and shipping labels (where appropriate).
• System Maintenance including entering price lists, amending quantities and delivery dates when required.
• Liaise with the logistics and shipping teams to ensure intake is delivered on time and in line with the critical path.
• Creating customer documentation including commercial invoices and uploading to relevant customer systems
• Liaise with the sales team and customers to ensure that they are fully updated on all deliveries and answer any relevant queries.

Additional Responsibility:

• Providing regular and ad hoc reports for internal/external teams and customers.
• General office / departmental duties.

Communications and working relationships:

• Merchandising
• Buying
• Sales Team
• Warehousing
• Accounts
• IT
• Logistics
• QA
• Build and maintain relationships with suppliers and customers

PERSON SPECIFICATION

Knowledge/skills

• Relevant skills working within a B&M office
• Financial awareness and understanding of departmental budgets and margins
• Commercial and competitor awareness
• Strong housekeeping and organisational skills
• Numeracy
• Effective communicator
• Ability to work on own initiative
• Team player
• Good visual presentation skills
• Time management skills
• Ability to work under pressure
• Self-motivated

PC Skills

• Microsoft Excel, Outlook & Word
• Ability to create pivot tables, V look ups and analyse data.

Qualifications

Educated to degree level or professional equivalent

Experience

• At least 18 months experience working as a Merchandise Admin Assistant- ideally in a related category