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Buyers Admin Assistant

We have an exciting opportunity for a Buyers Admin Assistant to join the Buying Team of a busy Head Office in Carlisle.

Main responsibilities include:

  • Admin control and desk management – emails/files/diaries/ processes

  • Seasonal sample range management – all collections/all critical paths/all departments.

  • Diary management and awareness – key meetings/critical paths.

  • Approvals to suppliers – trims/buttons/threads/embroideries and so on. Email management

  • Booking bought sample process

  • Returning bought sample process.

  • Creating visual range plans

  • Photoshoot sample ordering - Emails. Documentation for tracking process. Chasing suppliers for the deadline.

  • Travel and Business Trips – hotels/trains and planes. Booking responsibility.

  • Range manual stores– working with the Marketing department, Merchandising and Design.

  • Windows – sample provision and data recording.

  • Photography – Web photo management – Sample provision.

  • Corporate card maintenance + expenses management.

  • Sample sale and warehouse archive room maintenance.

  • Shipping samples – merchandising requirement.

  • Focus Groups – team effort to prepare and manage the research process re: sample preparation/transportation

  • Supplier samples – recording intake date.

  • Research – fabric dispatch for cross sourcing.

  • Colour standards – document creation for dispatch to Suppliers after sign off.

  • Prototype file management – Design prototype documents. All collections.

  • Create Trim Specifications

  • Competitor shop reports – written and photographic

  • Postal Procedures

    A really great opportunity to learn the systems within a buying office. Great for a graduate with some previous intern experience working in a buying office.

Buyers Admin Assistant


Published on 23 Sep 2021

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