Executive Assistant/Project Coordinator

Our client is a leading supplier of premium lingerie, activewear, sleepwear and knitwear. They collaborate closely with top UK high-street brands, focusing on delivering high-quality, trend-forward products.
They are now seeking a highly motivated individual to join the team as an Office Coordinator, to play a key role in supporting the day-to-day management of the business.  This position is ideal for a dynamic individual eager to develop a strong foundation in operations, including HR and finance, administration and project coordination.
The successful candidate will support the COO in driving operational efficiency, coordinating with multiple departments, managing administrative workflows, and supporting key strategic and development projects. Over time, the role is designed to evolve into a multi-tasking operations professional/office manager/PA contributing to process improvement and business performance tracking.

Office Coordinator/PA - The Role: 

• Provide daily administrative and coordination support to the COO and operations team.
• Manage internal documentation, scheduling, travel coordination, expense management and meeting preparation.
• Maintain office processes and ensure smooth day-to-day operations.
• Liaise with overseas HR teams, managing holidays and sick leave.
• Prepare and circulate meeting minutes, summaries, and follow-up action trackers.
• Support planning and execution of cross-functional projects related to product development, customer collaboration, and process improvement.
• Track project timelines, deliverables, and ensure adherence to agreed milestones.
• Liaise with internal teams (Design, Technical, Operations, Marketing) to ensure effective communication and workflow.
• Assist in compiling operational performance data and generating analytical reports.
• Support business reviews by preparing presentations and reports in PowerPoint.
• Identify administrative and operational process gaps and propose improvements.
• Contribute to implementing digital tools and workflow automation where possible.
• Ensure proper documentation and version control of key operational processes.

Office Coordinator/PA – The Candidate:

• Bachelor’s Degree in Business Administration, HR, Project Management, or a related field.
• 1–2 years of relevant work experience preferred (internships or entry-level experience acceptable).
• Exposure to project coordination, admin support, or analytical roles is an advantage.
• Excellent proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Power BI.
• Strong organisational and multitasking abilities.
• Good communication and interpersonal skills to work with cross-functional teams.
• Detail-oriented with a proactive and problem-solving mindset.
• Basic understanding of operations management, business coordination, or project workflows.
• Ability to handle sensitive information with discretion and professionalism.

Office Coordinator/PA – The Package:

• A dynamic and creative work environment.
• Mentoring and career development support within a growing organisation.
• Competitive salary and benefits package including excellent holidays

Please note, this role is for permanent UK-based applicants only
Due to the anticipated interest in this role only short-listed candidates will be contacted.
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