Office Manager / PA To Director

We are working with an established international business looking to recruit an experienced Office Manager & PA to Managing Director to join their team.

This is a varied and hands-on role combining senior-level PA support with responsibility for the smooth day-to-day running of the UK office. You will work closely with the Managing Director, CFO and wider Senior Management Team, providing a high level of organisational, administrative and operational support.

The role would suit someone currently working in a similar position within the fashion manufacturing, sourcing or FMCG industry, who is accustomed to working in a fast-paced, international environment where priorities can change quickly and no two days are the same.

Main Responsibilities will include:

Office Management

• Oversee the smooth running of the UK office, including facilities, maintenance, repairs and cleaning.
• Ensure Health & Safety requirements are maintained, including fire safety and first aid.
• Manage the company's DHL shipping and logistics account, monitoring shipments and resolving customs queries.
• Organise company events, team activities and client functions.
• Manage company credit cards.
• Support recruitment, HR administration and the induction of new starters.
• Coordinate office seating, IT equipment and general onboarding requirements.
• Provide administrative and secretarial support across departments, including meeting room bookings.
• Assist with documents, presentations and company literature.
• Implement and maintain office policies and procedures.
• Manage one direct report, as well as temporary staff and interns.

PA Support to Managing Director

• Manage the MD's diary, including coordinating meetings across different time zones.
• Arrange global travel, hotels, visas and all associated itineraries.
• Organise daily lunches, refreshments and meeting requirements.
• Coordinate corporate events, dinners and client entertainment.
• Provide support with occasional personal affairs and ad hoc out-of-hours requirements.
• Manage expenses, corporate gifting and meeting agendas.
• Attend meetings, take minutes and follow up on actions where required.
• Provide additional PA support to other Directors and overseas management when needed.

Person Specification:

• Previous experience in a combined PA and Office Manager role, ideally within fashion manufacturing, fashion sourcing or FMCG.
• Used to working in a fast-paced, demanding environment, ideally supporting an international business.
• Comfortable managing multiple priorities and working flexibly, with the ability to think ahead and use initiative.